Applying for graduation or program completion

About graduation

To graduate from UBC, you must submit a formal application for graduation. In Workday, this is called the “Program Completion Application”. If you do not submit a Program Completion Application, you will not officially graduate or be included in a graduation ceremony even if you have fulfilled all of your program requirements. 

Before you apply to graduate

First, review the graduation application dates for Spring and Fall.

Then, make sure your student status is “Active”. To check your student status:

  1. Log into your Workday account at myworkday.ubc.ca. 
  2. On the Workday home screen, click your user icon in the top right corner.
  3. Click the “View Profile” button in the pop-up menu.
  4. You’ll be brought to the “Summary” page by default. Here, you can review your Student Status.

How to apply for graduation

First, go to your Academics app 

  1. Log into your Workday account at myworkday.ubc.ca. 
  2. Click the “Academics” tab in the “Your Top Apps” menu on the right side of the page.

Next, go to Graduation

Once in your Academics app, you will be brought to the “Academics” page by default. 

  1. Click the “Graduation” tab in the top menu.
  2. In the “Graduation” menu to the right, click the “Apply for Program Completion” link.

Complete your Program Completion Application

Once on the “Apply for Program Completion” page, confirm your Academic Record. If you only have one Academic Record, this field will be prepopulated. If you have more than one active Academic Record, select the one you are applying for.

  1. Double-check your name. This field will also be prepopulated. 
  2. In the table, check the “Apply” box to select the program of study. Only your primary program of study can be selected in this application, but you will graduate with all of your ‘In Progress’ programs of study, even if they don’t show here. If you have more than one program of study, make sure your secondary programs are correct before submitting your application.
  3. Enter your Expected Completion Date (ECD) according to the conferral period you are applying for:
    • May Graduation: Enter April 30.
    • November Graduation: Enter August 31.
  4. Check the “Confirm” box at the bottom.
  5. Check that the information is correct. Once your application is submitted, you will not be able to edit it or make changes to your program of study.
  6. Click the orange “Submit” button at the bottom left of the page.

Review and complete your application

  1. Review your “Program Completion Status” to make sure your application was successful. Your status should read “Applied for Completion”.
  2. Click the orange “Done” button.

Submit your Program Completion Questionnaire

After submitting your Program Completion Application, review the Program Completion Questionnaire sent to your “My Tasks” inbox.

  1. Click the “My Tasks” icon at the top right of the page, which should now show a red notification. Alternatively, you can select the task on the Workday landing page under “Awaiting Your Action”. 
  1. Click on the inbox notification titled “Apply for Program Completion Event” to open the questionnaire.
  1. Review the questionnaire in detail. Read the links to important information.
  2. Complete the questionnaire by selecting “Yes” or “No” for each question. 
  3. Review your answers before proceeding. Once you submit, you will not be able to make changes or view your responses. 
  4. Click the orange “Submit” button at the bottom left to submit the questionnaire.

Commonly encountered problems

You may come across the following error message while filling out your Program Completion Application: 

Error: The selected expected completion date doesn’t fall within an academic period available for completion. 

You will see this error message if the application period for your chosen graduation date has not yet opened, or if you enter an Expected Completion Date that is too far in the future. Refer to the application periods and expected completion dates listed above. 

Late Applications 

If you miss the graduation application deadline, you will need to follow your Faculty’s process to request a late application. Contact your faculty advising office. 

After your application has been processed, you can submit the Program Completion Questionnaire with the steps above or view your Program Completion Status. 

Additional resources

Last updated on September 16, 2024 @3:33 pm